Roster Management

With OrangeHRM’s Roster module, managing your employee roster becomes intuitive, flexible, and built for how modern teams actually work. Whether you're running a single location or coordinating multiple departments, our employee schedule management software gives you complete control, so every shift is accounted for, and every team member knows exactly when and where they’re needed. Say goodbye to spreadsheet headaches and miscommunications; OrangeHRM's Roster module provides a clear, accessible platform for employees to view their shifts and for managers to optimize workforce deployment.

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Tailored Access with Roster Admins

Assign specific team members as roster admins with custom access permissions. Admins can manage employee schedules without overstepping into other HR functions, keeping things secure, streamlined, and focused. Easily delegate scheduling authority with role-specific access controls, allowing you to maintain organizational security while empowering team leads to manage rosters efficiently. This ensures accountability, improves collaboration, and eliminates unnecessary bottlenecks in your scheduling workflows.

Enhance security through granular permissions. Grant only the necessary access for schedule management, preventing unauthorized entry into sensitive HR data or functions.
Empower team leads to manage their own schedules. Delegate the responsibility of roster management directly to those closest to the teams, reducing the workload on central HR and improving responsiveness.
Streamline scheduling processes. By decentralizing roster management to designated admins, you eliminate bottlenecks and make scheduling adjustments quicker and more efficient.

Publish Shifts When You're Ready

Control visibility by publishing all shifts at once or only those that are ready. Employees see only the finalized employee roster, reducing confusion and preventing schedule changes from being seen prematurely. Keep your scheduling process organized by releasing shifts on your terms. Whether planning ahead or updating on the fly, you control what your team sees, helping reduce miscommunication and boosting overall shift readiness.

Prevent confusion with controlled visibility. Only release shifts when they are finalized, ensuring employees always see the correct and approved schedule, which reduces last-minute questions and mix-ups.
Maintain flexibility in your planning. Whether you're planning weeks in advance or making real-time adjustments, you have the power to publish at your convenience, perfectly aligning with your operational flow.
Enhance team readiness and efficiency. Clear, finalized schedules empower your team to prepare effectively for their shifts, minimizing miscommunication and boosting overall productivity.

Simple, Flexible Shift Management

Create, edit, or update roster shifts/schedules with full control over details like dates, departments, start/end times, breaks, or overnight shifts. It’s powerful employee scheduling made easy. Adapt quickly to change with tools designed for speed and clarity. Whether it’s an emergency adjustment or a long-term plan, you’ll have the flexibility to keep operations running smoothly with minimal effort.

Design precise schedules down to the minute. Define every aspect of a shift, ensuring accurate planning for diverse operational needs, from standard day shifts to complex overnight rotations.
Respond instantly to unexpected changes. Quickly adjust schedules for call-outs, peak periods, or last-minute reassignments, ensuring your operations remain efficient and properly staffed.
Minimize administrative overhead. User-friendly tools mean less time spent on manual scheduling and more time focused on strategic workforce management.

Drag-and-Drop Simplicity

No more complicated interfaces. Our drag-and-drop feature lets you move shifts/schedules, swap assignments, or reorganize schedules/shifts quickly, making it easier than ever to manage your team. Streamline your scheduling with intuitive drag-and-drop tools that simplify complex rosters. Instantly rearrange shifts to reflect changing needs, improving visibility, team communication, and schedule accuracy without the hassle of manual updates.

Visually build and adjust schedules. Easily drag shifts from one employee to another, or move them across different times, providing a clear and immediate visual representation of your roster changes.
Respond instantly to dynamic needs. Whether it's a last-minute absence or a sudden change in demand, quickly reassign or adjust shifts with a simple click and drag, ensuring continuous operations.
Reduce errors and boost accuracy. The intuitive interface minimizes the chance of scheduling mistakes, ensuring that your team always has the correct information, leading to better coordination and fewer conflicts.

Assign Open Shifts for Last Minute Coverage

Need to create shifts/schedules before assigning team members? Build employee rosters in advance with unassigned slots you can fill later, perfect for last-minute coverage or flexible scheduling. Plan confidently by preparing open shifts in advance. This gives you the flexibility to handle unexpected absences or increased demand while maintaining complete control over staff allocation and shift fulfillment.

Plan proactively for unknowns. Create a schedule framework with open shifts, allowing you to react quickly to sick calls, sudden increases in workload, or last-minute availability from your team.
Maintain staffing flexibility. Avoid over-scheduling or under-scheduling. By having a pool of open shifts, you can optimize staff allocation precisely when you know who is available and what the demand is.
Ensure continuous operations. Guarantee critical shifts are always covered, even when faced with unexpected changes, by having pre-defined slots ready to be filled.

Location-Based Scheduling

Running multiple locations? Customize rosters based on where work is happening. Our staff scheduling online tools ensure every site gets the attention it needs, without the extra admin work. Manage workforce distribution with precision across multiple sites. Tailor each location’s roster individually to optimize resource planning, prevent overlap, and ensure every branch is properly staffed without additional complexity.

Optimize staffing for diverse operational needs. Create unique schedules for each branch, store, or office, perfectly matching staffing levels to the specific demands and operating hours of that location.
Prevent overstaffing or understaffing across sites. Gain a clear, centralized view of all location rosters, allowing you to balance resources effectively and avoid unnecessary labor costs or service disruptions.
Reduce administrative burden for multi-site operations. Manage all your locations' schedules from a single platform, eliminating the complexity and manual effort of juggling multiple spreadsheets or disparate systems.

Departmental Shift Groups

Organize shifts/schedules around departments or teams to better reflect your operational structure. You’ll spend less time filtering and more time focusing on what matters. Structure your schedules around how your organization actually works. By grouping shifts by department, you simplify planning, increase visibility for managers, and ensure the right people are in the right place at the right time.

Align scheduling with organizational structure. Create and manage shifts based on actual departmental or team configurations, making the scheduling process intuitive and mirroring your company's hierarchy.
Enhance manager efficiency. Department heads and team leaders can focus solely on their team's schedule, reducing the need to filter through an entire company roster and allowing them to manage their resources more effectively.
Improve resource allocation and team coordination. By having a clear, department-specific view, managers can ensure the right skills and personnel are assigned to each shift within their team, preventing overlaps and optimizing workload distribution.

Adjustable Views for Better Planning

Toggle between weekly or monthly views, or select a custom date range. Whether you need a big-picture overview or a detailed breakdown, you’ll always have the visibility to plan smarter. Gain better control of your roster with flexible viewing options. Quickly switch perspectives to analyze trends, optimize coverage, and make informed decisions that keep your team aligned and efficient.

Tailor your view to your planning needs. Easily switch from a broad monthly overview for long-term strategic planning to a detailed weekly view for immediate adjustments and daily management.
Identify trends and potential gaps at a glance. Visualizing schedules across different timeframes helps you quickly spot staffing shortages, overtime trends, or opportunities for better resource allocation.
Empower data-driven scheduling decisions. By analyzing your roster from various angles, you can make more informed choices that lead to optimized coverage, reduced costs, and improved team productivity.

Why OrangeHRM?

Tailored to You

Customizable permissions, views, and shift settings to match the way your organization works.

Effortless to Use

A clean, drag-and-drop interface makes employee scheduling fast, intuitive, and flexible.

Proven Support

Get expert help when you need it, with onboarding and support teams that understand your HR needs.

Efficient and Smart Scheduling with OrangeHRM

Frequently Asked Questions

Everything you need to know about the product and billing.

The OrangeHRM Roster module is designed to provide intuitive and flexible employee schedule management, suitable for both single locations and multiple departments, ensuring complete control over shifts and clarity for team members regarding their schedules.

Yes, the module allows for tailored access by assigning specific team members as "Roster Admins" with custom access permissions. This enables them to manage schedules without interfering with other HR functions, enhancing security and streamlining processes.

Yes, the module provides control over shift visibility, allowing users to publish all shifts at once or only those that are finalized. This helps reduce confusion for employees and prevents premature viewing of schedule changes.

It offers simple and flexible shift management with comprehensive tools to create, edit, or update roster shifts. Users have full control over details such as dates, departments, start/end times, breaks, and overnight shifts, allowing for quick adaptation to changes.

Yes, the module is designed for both single locations and multiple departments, indicating its capability for location-based scheduling and departmental shift groups for easier management.

The module includes features for managing "Unassigned Shifts," which are useful for identifying and covering unexpected or last-minute staffing requirements.

Yes, it provides different viewing options between weekly and monthly views for the roster to assist in effective scheduling and planning.

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